Sage Evolution Office Admin – Durban North, Durban


Sage Evolution Office Admin

Affirmative Portfolios

Durban North, Durban

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Office Administration – (Sage Evolution compulsory)

R144 000p/a CTC

Location: DUBAN NORTH

 

 1.  Duties and Responsibilities

 

The office administrator role is to coordinate office activities and operational outcomes so that efficiencies are brought into the business as well as governance and compliance to company policies is adhered to.

 

ROLE:

 

  • Manage agendas/travel arrangements/appointments etc. for the senior manager
  • Manage phone calls and correspondence (e-mail, telephonic enquiries etc.)
  • Provide administrative support to the senior administration staff as well as the senior finance administrator and the group CFO.
  • Create and update records, on an advance database and technology programme.
  • Track stocks of office supplies and place orders when necessary.
  • Submit timely reports and prepare weekly and monthly reports and presentations to the directors of the business.
  • Work very closely with the sales, marketing, and deal-making team.  This consists of a team of 11 individuals nationally, as well as 2 individuals Internationally (in 2 different countries)

 

Daily, Weekly, and monthly activities

 

  • Check payment update from the group finance manager
  • Alert the reps on payments according to their customers
  • Work extensively on Job Cards. This includes the following:
  • – Creating new customer profiles on Sage Evolution using information on the job
  • card.
  • – Ensure that the job cards are produced accurately with all the required information.
  • – Capture and verify all customer details are correct on the Sage Evolution system.
  • – Correct stock coding on the Sage Evolution system.
  • – Double check the costs of each item and that the job cards and quotes all tie up and
  • is accurately reflected.
  • Find the correct supplier or service provider and ensure that the end product i.e. (the customer’s invoice is completely accurate in every way or form.)
  • Produce all the outstanding statements for a customer and ensure that the customer receives these timeously.
  • Phoning debtors and ensuring that debtors pay on time and into the correct bank accounts.
  • Handle switchboard lines from JHB, DBN and CPT for both the sister companies.
  • Check all the job cards that are active and send to reps/dealmakers to check what needs to be invoiced and when.
  • Fill in vendor application forms and send off to the directors for approval and signatures.
  • Assist team members, senior team leaders, managers, and directors of the business whenever necessary.

 

2.  Qualifications and knowledge

 

  • Matric
  • Any form of higher qualification
  • EXPERIENCE on SAGE EVOLUTION
  • Experience in office administration, secretarial, finance or operations ecosystems
  • Office (word, excel, PowerPoint, outlook)
  • Good verbal communications skills
  • Strong command of English
  • Must be able to manage multiple projects at the same time
  • Respectful and can work in a top-down semi-formal structure.

Driven to succeed and build a strong long-term career.

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