Personal / Business Assistant & Administrator – Johannesburg, Gauteng


Personal / Business Assistant & Administrator

RecruitMyMom

Johannesburg, Gauteng

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Job Description

Our client who runs a growing accounting practice is looking for a right hand lady to support the MD in running personal errands, and supporting the office with all administrative requirements. This role would require a meticulous, organised candidate who is multifaceted and able to engage and support at various levels. Although there are a variety of skills listed, prior experience on iXBRL, Secware, CIPC and SARS is preferred but not required.

A willingness and appetite to learn new systems and gaining knowledge

  • Diary management
  • Client meetings
  • Client notes, Minutes & actions
  • Quotes & invoicing of clients
  • Update of agreements
  • Client on-boarding
  • Electronic & paper filing
  • Emails & calls
  • Staff planning
  • Proofreading
  • Business network representative
  • Personal appointments and errands
  • Home/family appointments and administration
  • Business Administration & Organisation
  • Task scheduling & delivery management
  • CIPC documents & submissions
  • Preparation of SARS documents
  • Basic company secretarial (Secware)
  • iXBRL file preparation
  • Maintain client database notes & documents
  • Client  & staff communication
  • Basic bookkeeping/clerical /schedule preparation
  • Prepare client reports
  • Social media research & liaison
  • Website research & liaison
  • Training planning & guides
  • Professional resources research & communication
  • Maintain Sharepoint
  • IT & supplier Liaison
  • Collection and deliveries from clients
  • Office organising & purchases
  • Electronic & paper filing
  • Printing, copies, scanning
  • Event planning
  • Other – as required and as needs of business change

Requirements

  • ​Degree/ diploma plus 2 years' administrative related experience
  • Candidates with no tertiary education will be considered with additional related work experience
  • Must be proficient in Microsoft Office (Outlook, Word and Excel) Advanced experience in Excel and Word is non-negotiable
  • Experience in an accounting type company an advantage
  • ​Excellent organisational skills required
  • Professional in appearance and work ethic​
  • Self started and motivated to work independently 
  • ​Strong command of the English language – above average grammar and spelling capabilities
  • Assertive, able to communicate effectively  ​

Benefits

  • Full time in office, however, micro flexibility is offered

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